Job Opportunities

last updated 5.23.2019

 

Brooklyn Youth Chorus seeks a full time CHORUS MANAGER to aide in the administering of Brooklyn Youth Chorus’s Performing Ensembles. This position reports directly to the Ensemble Conductor and the School Administrator.

JOB DESCRIPTION / OVERVIEW

The Chorus Manager is responsible for, but not limited to tasks related to and in support of Brooklyn Youth Chorus in the following areas:  

  • Rehearsal Management
  • Chorister and Family Management
  • Program Administration
  • Production, Event, and Tour Support

REHEARSAL MANAGEMENT

  • Attending all assigned chorus rehearsals and monitoring choristers 30 minutes before, during, and 15 minutes after rehearsal
  • Creating and managing rehearsal and performance schedules in collaboration with artistic and administrative staff
  • Managing and communicating schedules for accompanists, guest artists and performers as well as the ensemble director
  • Taking and distributing rehearsal notes as requested by the conductor
  • Ensuring support materials are prepared for each rehearsal and available for use (i.e. musical instruments and various audio visual equipment)
  • Maintaining an orderly and well-stocked rehearsal room (i.e. prepares, distributes, maintains all scores and other educational materials, and arranges chairs, and has pencils ready for use)
  • Creating and maintaining rehearsal seating and voice charts in collaboration with the conductor
  • Maintaining attendance records, including database entries, and communicates attendance status with families and conductor regularly; enforces attendance policies
  • Providing coverage for other administrative staff when needed; a team player is a must

CHORISTER AND FAMILY MANAGEMENT

  • Monitor the general well being of choristers
  • Cultivating professional relationships with each chorister and their families
  • Communicating with choristers and families regarding attendance, behavioral, and other issues and opportunities as need
  • Scheduling and leading parent meetings for specific events and tours in collaboration with the conductor
  • Communicating with choristers and families regularly regarding information about upcoming rehearsals, performances, events, materials, and more
  • Maintains correspondance with choristers and families regarding questions, concerns, absences, etc.

PROGRAM ADMINISTRATION

  • Entering and maintaining scores in the music library and filemaker database (record new repertoire, update inventory and maintain performance tags)
  • Coordinating, scheduling, and tracking annual written and vocal assessments in collaboration with the conductor and other administrative staff
  • Managing “Members Area” of the Brooklyn Youth Chorus Website (i.e. posting relevant audio, video, rehearsal/performance schedules, and other support materials)

PRODUCTION, EVENT, and TOUR SUPPORT

  • Providing program information for all printed programs including rosters, repertoire, composers, and instrumentalists
  • Coordinating and communicating performance and rehearsal schedules internally as well as externally (ie with other staff, outside presenters, and guest artists)
  • Supporting Production Manager in coordinating musician hires and preparing scores and determining equipment needs
  • Determining and communicating transportation and food needs – survey choristers, collect and analyze data
  • Assisting with vendor bookings particularly for transportation, food and hospitality, accommodation, and costume/uniforms
  • Creating and overseeing of performance polls to track singer availability
  • Creating and managing performance polls to determine chorister availability, event rosters, voice charts, standing charts as well as stage plots
  • Securing petty cash as needed (i.e. for tips, tolls and supplies, and chorister-related items)
  • Ensuring that all choristers have complete, clean, and well fitting uniforms and tracking uniform distribution
  • Recruiting and coordinating parent chaperones as needed
  • Attending site visits as necessary to ensure appropriate holding space and facilities and to assist conductor with staging logistics
  • Working collaboratively with other administrative and artistic staff for events involving other divisions

QUALIFICATIONS

  • Bachelor’s Degree in music, music education, and/or arts administration
  • Knowledge of and ability to read music
  • Experience working with young people from diverse backgrounds
  • Must possess the ability to establish strong working relationships with others including Brooklyn Youth Chorus choristers, families, and colleagues
  • Must be able to work some nights and weekends
  • Knowledge of Microsoft Office Suite, Google Suite, Mailchimp, and/or FileMaker database preferred
  • This position may include an apprenticeship in Brooklyn Youth Chorus’s trademarked Cross-Choral Training Method
  • Candidates with an interest in choral music education and conducting are strongly preferred

APPLICATION

Please send a resume, cover letter, and at least two professional references to kburke@brooklynyouthchorus.org with the subject line “Chorus Manager – Your Name.” Only candidates under consideration will be contacted. No calls, please. EOE.